Public Sector ProcurementManaged Print Services

Save up to 30% on your print costs with Managed Print Services

Organisations often underestimate the true cost of printing. This is an ideal time to understand and tackle these costs if existing contracts are ending, new initiatives to save money are needed, existing suppliers are failing or your print needs are changing.

Taking advantage of the right print expertise via managed print services will transform your organisation in many ways, enabling you to focus on what you do best: educating, caring for and serving citizens.

  • You could achieve cost savings of 20 – 30%.
  • Your carbon footprint can be reduced, with less waste produced and energy used.
  • Your print infrastructure can be made more secure.
  • Improved device uptime and access to new functionality can help your employees become more productive.

Is there a cost-effective way to procure these managed print services too?

The Crown Commercial Service (CCS) has led negotiations with suppliers to identify best value and terms for you, as well as providing a compliant procurement route that dramatically cuts the time to contract. We are delighted to be an approved supplier on the agreement referred to as RM1599 (lots 2 and 3).

Who can purchase using this agreement?

It enables Public Sector organisations of all sizes to benefit from the purchasing power of the largest. RM1599 covers all Central and Local Government organisations, Higher Education and NHS bodies - the wider Public Sector in general.

Higher Education

University of Nottingham

The University of Nottingham is set to save millions of pounds, support its sustainability objectives and “future-proof” its print environment with the implementation of a managed print service.

Leading UK University

With a rise in tuition fees, this university was keen to deliver higher value by improving student services. Having identified campus-wide print services as an area ripe for improvement, the university set out to make it both easier and more secure for students and staff to print.

Bournemouth University

Bournemouth University is expecting to gain cost efficiencies and improve the service to students, through the implementation of a managed print service. By using the new RM1599 framework, purchasing procedures were greatly simplified.

Xerox UK's Industrial Placement (IP) programme supports over seventy-five students from over twenty universities. The 12-month term provides them with real-life work experience and a great opportunity for them to develop their skills and learning in a corporate business environment. We asked them to tell us about how the next generation work and the challenges they face.


UK Department for Work and Pensions (DWP)

DWP, the UK’s largest central and civil government department, is set to save £15 million over 5 years and a 60% reduction in power consumption though the roll out of managed print services.

Islington London Borough Council

Through managed print services, Islington London Borough Council aims to reduce overall office printing by 28% over 4 years, a saving of almost £1m. Environmental benefits are also gained with new multi-function devices bringing an average power saving of 66%.


Leading London NHS Hospital Trust

To support Government cost saving targets this large NHS hospital trust has implemented a managed print service. Transformation of the printer estate is expected to save £1.2m over 7 years, as well as supporting the Trusts sustainability objectives.