YSoft SafeQ Instant is an integrated print management solution for accurate MFP accounting, security, access control and follow-me features. The YSoft SafeQ Instant edition is designed for small and medium-sized companies. It helps them save significantly on their print costs through tracking, analysing and charging for every page output of their printing operations. It already contains preset rules to create cost-effective printing behavior. YSoft SafeQ Instant enforces document security through single sign-on access to devices.
Key Features
Software-based cost allocation and reporting of all documents through per project accounting
Automatic rule enforcing duplex printing and color printing restriction predefined to help to save the costs for printing
Follow-me printing with secure document release to eliminate wasteful unclaimed printing and protect confidential documents
Print tracking accounting and reporting by printer, user, department, document type and project code all tracked (accounted) operations including automated reporting to the email in XLS form
Definable print rules and least-cost routing
Role-based print access, including pull print, that enables working with the job list right at the terminal
Print and copy quota settings per user or department as well as budgeting, Credit system enables balance for printing operations
centralised web-based administrative interface enabling job listing, user listing and account modifications, role listing and assignment to the user, department listing and behavior settings, report exporting to HTML, CVS, PDF, XLS, simple device terminal and queue management, filters for devices and more
Many small and midsized businesses do not know the true cost of managing their printing and copying environments, and therefore miss out on opportunities to streamline processes and reduce costs.
Key Challenges
Waste of resources through inefficient printing and copying
Ineffective use of color printing and lack of two-sided printing
Absence of expense distribution due to unknown usage of equipment by various users, departments or cost centers
Absence of security due to confidential printouts lying around the office unclaimed
Losing productivity through the use of complicated cost control tools
Waste of natural resources because of lack of print and copy management
When small and mid-sized companies know how much they spend on printing and copying, they can manage costs and increase ROI. YSoft SafeQ Enterprise Edition software works with Xerox multifunction printers to help SMBs do just that.
Why Choose Xerox?
Xerox supplies with SafeQ a complex print solution, and also the box solution
Xerox provides world wide support for the SMB customers
Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model.
