Smarter Office Workflow Solutions

Work Smarter with your Workplace Assistant

Workplace Assistant is your platform to digitise and transform documents, connect systems, streamline processes and automate workflows. Open new possibilities for a more efficient workplace, and work smarter, faster and more securely.

How Can We Help You Work Smarter?

Repurpose your paper documents

With our workflow solutions, you can easily transform your paper documents into flexible, more usable Word® or Excel® formats that enable you to edit them. You can translate them into other languages. You can even convert then listen to paper documents as an MP3 audio file.

Document Conversion

Apps
Instantly convert paper documents to Word® or Excel® formats. No touch, no server, no need for separate software. View apps

Scanning
Gain control over document conversion and editing with convenient scanning solutions. Learn more

Other formats

Translation
Translate paper documents into another language at a touch of a button — saving time and money. See how

Audio
Make information more usable by converting paper documents to MP3 audio files you can listen to anytime, anywhere. See how

Backup & store your printed documents

Turn printed documents into digital resources. Easily scan, and immediately archive and retrieve information. To make critical content accessible and searchable, your MFP can route documents through your network directly to its end location, whether locally or in the cloud.

Cloud Storage

Cloud Connectors
Use simple cloud connectors to scan and print from your hosted storage — directly from your multifunction printer. View apps

Business Solutions
Using key applications for expenses, contracts and forms? Use connectors to route documents directly for processing. View apps

DocuShare® Flex
Use cloud-based content management to transform information into usable intelligence — and work smarter and faster. View apps

In-house Storage

Document Management
Use DocuShare® to enhance knowledge workers’ efficiency by targeting the intersection of people, paper and processes. Learn more

Document Scanning
Convert paper documents into a digital format, allowing you to easily email, store, edit and retrieve content. Learn more

Reduce your print costs

Users often print the wrong item, select the wrong print settings, reprint because of errors, and more. Simple workflow solutions help avoid wasteful printing — and printing costs — by holding print jobs in a secure queue until the user is ready, applying default but changeable settings before release, or simply deleting jobs when needed.

Apps and Solutions

Workplace Solutions
Improve mobile productivity by connecting, controlling and managing your fleet of printers — any brand, anywhere. Learn more

Authentication, Authorization, Accounting
Keep costs low and security high with solutions that track user activity, manage document costs, safeguard critical data, and prevent unauthorized use of devices. Learn more

SignMe
Eliminate costly paper forms and replace time-consuming scanning with a seamless, one-step end user experience. Learn more

Managed Print Services

Improve the way you manage printer output, supplies, support, and the people and processes that intersect with them. See how

Secure your document workflow

Paper documents can be left on printer output trays and on desks, putting information at risk. And electronic documents can be stored unencrypted or sent to the wrong person or storage locations. Secure your scanned and printed documents via encryption, password protection, authentication, direct routing and other methods.

Print

Workplace Solutions
Ensure your print devices are as connected as you are without sacrificing convenience, security or affordability. Learn more

Authentication, Authorization, Accounting
Keep costs low and security high with solutions that track user activity, manage document costs, safeguard critical data, and prevent unauthorized use of devices. Learn more

Device Security

Gain a holistic security approach that protects all system components and points of vulnerability from intrusions. Learn more

Scan

Workplace Solutions
Improve mobile productivity by connecting, controlling and managing your fleet of printers — any brand, anywhere. Learn more

Document Scanning
Convert paper documents into a digital format, allowing you to easily email, store, edit and retrieve content. Learn more

SendSecure
Exchange sensitive data easily, reliably and securely, complete with an audit trail for regulatory compliance. Learn more

Patient Records
Securely send patient data with a HIPAA-compliant clinical document exchange workflow – directly from your MFP. Learn more

Automate your internal processes

Internal processes often involve manual, time-consuming steps, which is why finding the right app or solution is a business-critical decision. Simplify and automate tasks with workflow solutions that ensure documents are sent directly to the systems your business relies on - with minimal touches - and meet your specific business needs.

Apps and Solutions

Business Solutions
Businesses thrive on processes to deliver defined outcomes, but many are not running optimally. Our apps will help simplify and automate everyday office activities and improve productivity. View Apps

Communication
Using key applications for expenses, contracts and forms? Use connectors to route documents directly for processing. View Apps

Cloud Connectors
Use simple cloud connectors to scan and print from your hosted storage — directly from your multifunction printer. Learn more

Document Scanning
Convert paper documents into a digital format, allowing you to easily email, store, edit and retrieve content. Learn more

Customization

Meet your organization’s unique needs with our customization service, which tailors solutions for specific business requirements. Learn more

Support workers with disabilities

Enhance every user experience and support employees who need a little extra assistance by using a host of apps and software workflow solutions. For example, you can give users access to printer functions via voice controls, and make documents more usable by converting them to audio files.

Gabi® Voice

Give your visually impaired users easy accessibility to printer functions via voice-controlled systems. Learn more

Audio Conversion

Make documents more usable for the visually impaired by converting them to MP3 audio files. See how

Mywork Digital Communication

Using this mobile application, users will be able to drive the MFP with their voice. Learn more

Workflow Apps

Software Solutions