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Nuance® eCopy® ShareScan®

Secure, document scanning and OCR that boosts productivity of document processing
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Nuance® eCopy ShareScan 6.0 brings power and flexibility to document capture workflows. It delivers all the capability necessary for business content workflows in one package that puts control in the hands of the user. Administrators can get ShareScan up and running in a matter of minutes with a visual workflow editor. Knowledge workers can easily capture documents into workflows from an MFP or mobile device with little or no training.

Designed to run inside a supported smart MFP:

  • eCopy ShareScan Elements — Improves on critical business collaboration processes like scanning to email, shared folders, home folders, and sending to your PC desktop.
  • eCopy ShareScan Office — Does everything Elements can do, plus any one of our additional destination connectors for document management systems such as Microsoft SharePoint or Cloud repositories.
  • eCopy ShareScan Suite — All the functionality options eCopy ShareScan Elements has to offer, plus any three of our additional destination connectors for document management systems such as Microsoft SharePoint or Cloud epositories. Additionally, you get critical business processing capabilities including Barcode Processing, Form Processing and Bates Stamping.
  • eCopy ShareScan Enterprise — High scalability and high automation document capture workflow platform. Includes all Nuance eCopy connectors and extenders in a single, low cost license for deployments with 50 or more MFPs.

Designed to attach to attach to virtually any MFP or scanner:

  • eCopy ScanStation — This freestanding kiosk turns any MFP or scanner into a full-service scanning automation station.

Key Features

  • Most accurate document conversion and OCR — Scan to Microsoft Word, Excel, PowerPoint and Searchable PDF with the highest level of accuracy.
  • Best integration with Microsoft Windows Active Directory, Outlook and Office 365 — The most complete, seamless integration with dynamic connectivity to user accounts to convert, email, share and secure documents on all Microsoft platforms.
  • Fast, fully interactive scanning capability — The patented Work-While-Scanning feature allows document destination information and metadata to be entered while scanning, which increases productivity.
  • Instant feedback to eliminate mistakes — Preview scanned documents, modify scanning, type ahead lookups, and validate successful scanning with instantaneous feedback and alerts.
  • Unsurpassed scan-to-folder capability with customisable workflows — Use existing workflows or create new ones on-demand to send documents to folders as you create them.
  • Content aware security alerts — When someone scans something they shouldn't, eCopy will send an email alert.
  • Connect to any system — eCopy provides pre-built connectors, connector scripting capabilities and a full connector software development kit.
  • Email and folder watching service — Automatically brings existing PDF document into eCopy workflows.
  • Smartforms processing — Allows customers to scan documents or forms and automatically capture information off the page (multi-page template support, auto-zone detection, anchors).

Your Challenges

Today's businesses need to capture, store, and distribute paper-based information among co-workers, suppliers, and customers. However, incorporating paper-based information into digital workflows can prove challenging.

Key Challenges

  • Difficulty integrating paper-based information into critical back-end business applications and content management systems such as Oracle, SAP and SharePoint
  • Paper-based business processes decrease organisational productivity and increase cycle time
  • Inaccessibility and vulnerability of business-critical documents that are stored in paper-based file cabinets
  • Increased organisation costs due to lost or misplaced files and documents
  • Increased document costs driven by regulatory compliance requirements such as SOX and HIPAA
  • Increased operating costs due to fax, postal, courier, and paper-based document storage and data entry activities
  • Inefficient workflow and collaboration due to slow dissemination of hardcopy and digital information throughout the organisation

How Xerox Can Help

Right from the Xerox MFP, eCopy ShareScan can...

  • capture information trapped in paper with OmniPage — the world's most accurate OCR engine — making paper as accessible as digital
  • process documents with near perfect precision — boosting the productivity of office workers
  • connect directly to business applications — empowering knowledge workers to do more, more efficiently
  • automate paper-intensive document workflows — accelerating business processes

Why Choose Xerox?

  • The best MFP scanning and OCR solution for processing forms and documents — From forms processing and barcode-based routing to document encryption, job batching, offline processing, and more, eCopy ShareScan delivers production-caliber OCR wrapped in a superior user experience. Offline processing and notification means that you can submit large batches and return to your office before completion.
  • Process forms faster — With zonal OCR, you can focus in on precise, pre-defined fields, extract data, and pass it to back-end applications.
  • Automatically convert hardcopy originals into accurate, formatted, editable soft copy — Scan, convert, and edit Microsoft Word, Excel, and PDF files — including columns, graphics, and tables. Save time and money with high accuracy and less reformatting.
  • Streamlined archival with flexible ECM options — eCopy ShareScan provides complete integration to content management, network folders, SQL databases, and more. Connect with leading ECMs such as SharePoint, RightFax, EMC Documentum, iManage WorkSite, OpenText DM, or OpenText eDOCS.
  • Industry-leading mail and file system integration — Access global and personal address books and browse folders right at the Xerox MFP — no need to go back to your desk to file or route documents. The "Express" mode automates routine email distributions and sent email appears in the user's personal "Sent Items" folder.
  • Strong security and seamless active directory integration — ShareScan Suite integrates directly with Active Directory and your system user security credentials so you can require users to enter AD credentials to access the system and connected applications. It also can encrypt documents for greater security over public networks.


Buyer's Lab (BLI)

BLI has named Xerox's line of document imaging solutions, including Scan to PC Desktop, their pick for Document Imaging Solutions Line of the Year for the fourth consecutive year (2014, 2015, 2016, 2017). Buyers Laboratory, Inc. (BLI), an independent evaluator of document imaging products and services, chose Xerox based on the following criteria:

  • Our wide range of document imaging solutions for office, enterprise and production-print customers.
  • Outstanding portfolio of Xerox-proprietary software.
  • Unmatched breadth of third-party/independent software vendor (ISV) partner applications we offer customers.
  • Strong showings in tests conducted by BLI in key areas such as: feature set, productivity, ease of use and value.
  • Best rankings in print management and mobile printing applications.

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