Getting benefits from technology? An open and shut case.
The legal sector has been at the forefront of a series of disruptive changes in recent years.
Principally, the increased use of digital tools and greater flexibility around where and when people work. From the transition to hybrid working, to clients’ demand for faster response times, law firms have become more flexible than ever. But with greater flexibility comes the need for greater vigilance.
That’s where we can really help.
Inefficient manual processes feed on your valuable time. They take associates away from chargeable work. It’s no wonder that 77.2% of legal professionals say they're overwhelmed by information, resulting in 5.6 hours of billable work missed out every day by some law firms.
Creating a healthier relationship with the technology you work with can save you money, claw back valuable time, and improve your data security – from the back office to the courthouse, and everywhere in between.
Imagine not having to manually file each and every document or letter.
Imagine always being able to find what you need when you need it – instantly. Imagine a legal practice where the latest technology helped everyone make the most of their time.
In Transforming Legal Practices with Digital Innovation, we look at how automation can play a vital role within high-performing legal departments. You’ll find practical examples of how to overcome many common challenges by striking the right balance between physical and digital workflows, including:
Processing information faster.
Extracting vital data from a variety of sources.
Using scalable solutions to protect the confidentiality, integrity and availability of intellectual property.
Enhancing security and productivity in an increasingly hybrid workforce.
How does that work in the real world?
Lexitas employees save hundreds of hours each month
When submitting or filing court documents, Lexitas employees had to manually convert all digital exhibits received from their clients into readable PDFs. After identifying document types, employees had to stamp them and save them with a defined naming convention. At least, that’s how it was until Lexitas asked how Xerox could help. Using Xerox® RPA, we’ve helped simplify, standardize, and automate workflows that amount to about 250 hours of routine tasks each month. That’s thousands of hours saved per year – time that can be directed toward revenue-generating priorities.
Specialist law firm gives its attorneys 24/7 secure document access
Briefs, motions, supporting records – even a digitized law firm has a lot of information and documentation to contend with. We worked with this specialist law firm to create a system that could manage the volume and variety of documents it needs to store, organize, and access regularly. It had to be easy to use, secure, and robust enough to store thousands of pages of content. We thought that sounded a lot like Xerox® DocuShare®.
Don’t just take our word for it
Xerox products and services have received some of the industry’s top honors
Our secure services, solutions, and products help legal leaders like you get the most from digital technology and equipment safely and securely. We make it easy for everyone to stay secure and compliant at all times – eliminating unnecessary complications and helping everyone adopt good workplace habits. That’s one of the main reasons that we’ve been named a Leader by the renowned analyst firm Quocirca in its Global Print Security Landscape 2023 report.
“Xerox is a good strategic choice for organizations that are strongly reliant on printing and looking to mitigate security risks across their document processes.”
Quocirca, Global Print Security Landscape 2023
Keypoint Intelligence names Xerox as a leader in Document Imaging Security for the Office
We maintain a focus on security through a zero-trust architecture that encompasses hardware, software, processes, and content, as well as cloud-native solutions and services. We also offer extensive information and training for our partners, including a dedicated Partner Portal with up-to-date training tools and sales collateral that educate stakeholders about the latest security trends in the key industries such as the US legal sector.
So what? Let’s look at the capabilities that can help you.
Managed Print Services
Find out how the comprehensive security built into Xerox® Managed Print Services and ConnectKey® Technology enabled devices can help your law firm prevent, detect and protect your physical and digital endpoints from cyberthreats and information leaks.
Our comprehensive print management solution, Workplace Solutions, helps connect your team’s technology seamlessly – while providing security, access control for colleagues and clients, and print and copy allocations. All with the usage tracking that firms need.
Securely digitize, collaborate, store, and manage critical information, protecting sensitive data: such as personal client information and intellectual property, minimizing your risk with user-based access, and auditable tracking with Xerox® DocuShare®.
With Xerox® Managed IT Security Services your compliance concerns are addressed with local professional expertise, and next-level security management protects the firm and its clients against even the most sophisticated cyber threats.
Xerox® Workflow Central Platform brings valuable capabilities for the legal sector including easy translation that helps clients and colleagues understand critical information.
De-risking sensitive information can be time-consuming and phone to error, with automated tools rarely accessible outside the office. Workflow Central helps accelerate and streamline data protection automatically from any location and on any device.
See our collection of easily downloadable apps that expand and customize the capabilities of your Xerox® ConnectKey® Technology–equipped multi-function devices and printers to simplify or automate tasks. Xerox Auto-Redaction removes sensitive information from an entire document in seconds, and Summarizer creates a summary of complex documents, letting colleagues and clients digest information faster than ever.
Managed Print Services
Xerox® Managed Print Services uses comprehensive security, analytics, digitization, and cloud technologies to deliver a more seamless experience across paper and digital platforms – improving productivity and helping colleagues better serve clients.
Xerox® Workflow Central Platform brings the power to overcome everyday document challenges to all your devices – including any PC, mobile device, and Xerox® Multifunction Printer. It takes the hassle out of converting files into usable, actionable formats. Like text-to-audio, easy translation, fast redaction of sensitive content and conversion of PDFs to MS formats – giving your firm a productivity boost.
Regardless of format or the amount of information required from it, every law firm needs a content management platform that automates how you organize, share, collaborate and back up critical content. Xerox® DocuShare® content management platform has multiple implementation options; from cloud-based pay as you go to enterprise-level integrations.
Respond to the challenge of keeping your technology up and running in the hands of demanding colleagues with reduced strain on your IT department through Xerox Local IT Services. You can also reduce internal IT time pressures when upgrading hardware with the Xerox White Glove Service.
Robotic Process Automation
Xerox® RPA helps legal firms simplify, standardize, and automate workflows. Robotic process automation employs bots to complete repetitive tasks within software programs. That can amount to hundreds of hours of routine administration, freeing up fee earners to focus on more profitable work.
For colleagues who are often on the move, Xerox® Workflow Central Platform brings unstoppable productivity, wherever you are. Working from any PC, mobile device and Xerox® Multifunction Printer, it takes the hassle out of converting files into usable, actionable formats with seamless, secure, 24/7 access.
Managed Print Services
You can create a better environment for an evolving and mobile legal team. Xerox® Managed Print Services can automate processes to improve productivity and boost billable time.
No matter where your team is working, they need an easy way to connect and access your printer and services. Our print management solution, Workplace Solutions, connects everyone effortlessly, all the while giving you control of user access, including allowing variable allocations for colleagues and clients with complete visibility of document usage and content.
In firms struggling to keep up with requirements for mobility, access to online information and collaboration can be a challenge. Xerox® DocuShare® gives administrators the ability to give fee-earners what they need, when they need it.
See our collection of easily downloadable apps that expand and customize the capabilities of your Xerox® ConnectKey® Technology–equipped MFP or printer, each of which can simplify or automate tasks in a way that saves firms time and money. Connect for iManage and Connect for Clio provide access to popular knowledge work platforms, and Xerox Auto-Redaction removes sensitive information from an entire document in seconds.
Xerox® Workplace Kiosk
Convenience takes the lead with Xerox® Workplace Kiosk providing easy-to-use document services for lawyers on the go. Self-service print, copy, scan, and fax capabilities in accessible locations.
The increased use of digital tools and greater flexibility around where and when people work demand future-forward IT Services and support. Xerox IT Services is a comprehensive, customizable suite of end-to-end IT services and solutions that can reduce unexpected downtime.
Managed Print Services
Xerox® Managed Print Services helps you work towards achieving your sustainability goals. It starts with device management to assess and optimize your resources, and on to print management and content management to increase productivity and lower costs.
Our comprehensive print management solution, Workplace Solutions, helps connect your technology seamlessly—while providing the security, access control and visibility of document usage that enables efficient printing and usage control to support your sustainability effort.
With Xerox® DocuShare®, colleagues and clients can access the documents they need to collaborate and get things done, and with robust tools to automate processes and support digital transformation, you reduce your reliance on paper.
Paper-based processes still exist for many of us. Using your Xerox® ConnectKey® Technology -enabled printer to simplify, automate – or even remove some of these processes – helps to reduce reliance on paper as well as lower costs and improve productivity. Connect for iManage and Connect for Clio provide access to popular knowledge work platforms, and Summarizer creates a summary of complex documents, letting colleagues and clients digest information faster than ever.
Your next steps.
Ready to take your next step toward making work, work for your organization? Great! Because we’d love to hear from you.
Just fill out your details on the form and leave the rest to us.
The Verdict on Xerox® DocuShare®
Discover how a prominent law firm maximises efficiency with Xerox DocuShare, an advanced electronic file storage and management solution. Streamlining the organisation of research files and case documents for quick retrieval.